Event Plan Review

Event Plan Review

Southwest District Health (SWDH) recommends establishments follow any local or state public health legal orders regarding operations. Currently, Idaho is in Stage 3 with gatherings being limited to 50 or fewer people and should adhere to the physical distancing and sanitation requirements. Please refer to the Stay Healthy Order dated February 2, 2021 for more information: Idaho Rebounds Stage 3 Guidelines

Events with plans limiting attendance to 50 people or less: Plans are NOT REQUIRED to be submitted to the local health district but should adhere to physical distancing and sanitation requirements. Please visit: CDC Considerations for Events and Gatherings for guidance and recommendations.

Events with plans that exceed 50 people: As outlined in the current Stay Healthy Order, gatherings exceeding the size and capacity limitations may receive an exemption if the organizer submits a plan for the gathering to the local health district having authority where the gathering is to occur and signs an attestation agreeing to comply with the provisions of the plan submitted to the local health district. The submitted plan and any exempted gatherings should adhere to the Physical Distancing and Sanitation Requirements.

Next Steps for events exceeding capacity limitations:

  1. Review CDC Guidelines, complete the questionnaire below, sign attestation at the end of the form, and submit to:  LiaisonPHD3@phd3.idaho.gov
    • The event coordinator agrees that    the event will adhere to physical distancing and sanitation requirements and understands that, “the higher the level of community transmission in the area that the gathering is being held, the higher the risk of COVID-19 spreading during a gathering.” CDC Mitigation Strategies
  2. The SWDH Liaison Team will review the plan and provide feedback and consultation as needed.
  3. The event coordinator will receive a letter of review for their records.

While Southwest District Health does not have the authority to approve or endorse an event, we appreciate the opportunity to review event plans and provide consultation and feedback as needed.

Southwest District Health (SWDH) follows guidelines and recommendations provided by the Centers for Disease Control and Prevention (CDC) when reviewing event and social gathering plans. SWDH has created a health alert level reporting system for situational awareness within Adams, Canyon, Gem, Owyhee, Payette, and Washington counties and does not encourage or condone events to operate outside the parameters of its guidance. We encourage all events and social gatherings within our counties to follow CDC guidelines and be aware of the health alert levels in order to plan for safe and appropriate operations.

Please complete and submit the questionnaire at least 2 weeks prior to date of event and allow up to 3-5 business days for review of event plans. Please answer all questions in each section by checking yes or no and provide a statement as to how the criteria will be met. Please send completed questionnaires to:

 

Southwest District Health
13307 Miami Ln.
Caldwell, ID 83607
Fax: 208-455-5405
Email:  EOC.LiaisonPHD3@phd3.idaho.gov

 

You may refer to the CDC website for community event guidelines, additional considerations, and recommendations to include in your plan: CDC Recommendations for Events and Gatherings

Before hosting your event or social gathering:

  • Be aware of the current Health Alert Level in the county where the event will take place. Visit SWDH website: SWDH’s Health Alert Level.

RED: Gatherings that bring people together from different households are not advised, recommended use of face masks, social distancing (i.e., eliminate opportunity for crowds and offer socially distanced seating between groups), limit density of persons in a confined area to a minimum of 1 person per 64 sq. ft. of space, and practicing good hygiene (to include hand and respiratory) etiquette

ORANGE: Gatherings that bring people together from different households are not advised, recommended use of face masks, social distancing (i.e., eliminate opportunity for crowds and offer socially distanced seating between groups), limit density of persons in a confined area to a minimum of 1 person per 64 sq. ft. of space, practicing good hygiene (to include hand and respiratory) etiquette

YELLOW: Recommend continued use of face masks, social distancing (i.e., eliminate opportunity for crowds and offer socially distanced seating between groups), limiting density of persons in a confined area to a minimum of 1 person per 64 sq. ft. of space during gatherings and events, and practicing good hygiene (to include hand and respiratory) etiquette

GRAY: Recommend practicing good hygiene (to include hand and respiratory) etiquette

 

SWDH recommends establishments follow any local or state public health legal orders regarding operations. Review of this plan does not exempt events and gatherings from legal orders in place by local or state public health authorities.

 

If you have any questions about filling out this form, please contact SWDH at (208) 455-5411.

You may CLICK HERE to download the Event Plan Review QuestionnairePlease fill out and return to EOC.LiaisonPHD3@phd3.idaho.gov or fax to 208-455-5405.

You may also fill out and submit the questionnaire electronically by using the form below.

Event Plan Review Questionnaire

Event Information
Name of Event:
Address of Event:
Est. Number of Attendees:
Contact:
Phone Number:
Health Alert Level
Please provide actions to be taken:
Please provide actions to be taken:
Social Distancing Measures
(3) Where social distancing cannot be achieved, it is encouraged that face masks be worn by staff or those that will be in close contact with guests or other staff members. CDC Recommendations for Masking. (SWDH recommends masking when in public during a RED,ORANGE, or YELLOW Health Alert Level.)
Please provide actions to be taken:
Please provide actions to be taken:
Please provide actions to be taken:
Examples include: signs or tape to designate 6 ft. spacing or maintaining space of 1 person per 64 square feet as recommended by SWDH for event planning.
Please provide actions to be taken:
Communication and Messaging
Please provide actions to be taken:
Southwest District Health recommends that signage be clearly posted throughout the event and includes reminders for social distancing, good hygiene etiquette, and requesting patrons to mask. Print resources are available on the CDC web site at: https://www.cdc.gov/coronavirus/2019-ncov/communication/print-resources.html
What will your sign include?
Please provide actions to be taken:
Cleaning and Sanitation
If yes, what is your event’s plan for routine and/or increased cleaning and sanitizing of frequently touched contact surfaces?High contact areas include but are not limited to: counters, desks, tables, seating, restrooms, door handles, handrails, pens/pencils, clipboards, binders, debit/credit card machines, and other areas frequently used by attendees and staff. The plan should include who is responsible to conduct the disinfecting, how often, what areas, and that products used meet EPA recommendations for disinfecting. Find more information at CDC Recommendations for Cleaning and Disinfecting: https://www.cdc.gov/coronavirus/2019-ncov/community/clean-disinfect/. Staff should be familiar with the proper use of the cleaning products used to disinfect against COVID-19.
Please provide actions to be taken:
Staff Health Monitoring and Personal Hygiene
CDC recommends staff receives education for best health practices including covering coughs, discarding used tissues, avoiding touching of the face (including eyes, nose, mouth), and frequent hand washing. More information on this topic is available at CDC Recommendations for Cough and Sneeze Etiquette: https://www.cdc.gov/healthywater/hygiene/etiquette/coughing_sneezing.html and CDC Recommendations for Handwashing: https://www.cdc.gov/handwashing/when-how-handwashing.html.
Please provide actions to be taken:
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The following are screening criteria to take into consideration when planning:

a.  Are you currently experiencing any of the following: a fever of 100.4°F or above, cough, or shortness of breath/difficulty breathing, chills, new fatigue, new muscle or body aches, new headache, new loss of taste or smell, new sore throat, congestion or runny nose, nausea or vomiting, and/or diarrhea? If a staff member has any one of the following:  fever, cough or shortness of breath/difficulty breathing, they should not enter the event. If they have 2 of any of the other symptoms, they should not enter the event and should contact their doctor.

b.  In the last 14 days, have you come into direct contact with anyone with confirmed COVID-19, including family members?

c.  In the last 14 days, have you been tested for COVID-19 or are awaiting test results?

d.  Have you had contact with anyone currently being tested for COVID-19 who is awaiting test results?


If a staff member answers “yes” to b, c or d, they should not enter the event and should stay home.

Please provide actions to be taken:
Examples include: information/plan should a staff member become sick or have been in close contact with a confirmed COVID-19 case and not able to work, re-entry plan for when staff can return to work after exposure or positive COVID-19 test result, and a plan should a staff member begin developing symptoms during a shift?
Please provide actions to be taken:
Please provide actions to be taken:
(15) Do you have any additional procedures, policies, or concerns you would like to address?

Event Plan Submission

In submitting this event plan to Southwest District Health for review, you agree to follow CDC recommendations and guidelines to reduce the risk of COVID-19 transmission and the Governor of Idaho’s Stay Healthy Order, dated February 2, 2021; and ensure your commitment to implement this plan, as submitted.

Signature [Type Full Name]
Date